How to Back Up Office 365 Email Data to Local Computer?: In Few Steps

Many organizations take multiple precautions to protect their vital information in different places. They archive crucial files in multiple locations at regular intervals to help secure confidential and private data from hacks. One such common way for low-level and mid-size business is to back up Office 365 email data to the local machine. This is a great method to meet they company compliance and legal needs. It also meets the requirements of a regular user to store important conversations in a safe place. It is just another procedure that can help any individual personal information. This can be restored at any point in time to be read and analysed. Manual techniques can be applied for this, which have been mentioned in this post. Continue reading to find out all about it.

Office 365 Data Safety

The Microsoft headquarters guarantee that the company data is replicated multiple times in different locations. It means that even if one server is under maintenance the user information is not completely lost. The company operations can be up and running in no time. There is no Office 365 solution for granular backup and recovery purposes.

Office 365 Deleted Items Recovery

There are lots of data that clutters a mailbox on any user’s account. It needs to be removed in multiples of tens or twelve. In this way, there are important ones that are also deleted. Also, there are simple user accounts that are removed when an employee leaves a company. The data for this may be needed for a legal or forensic investigation. There are facilities available to recover to retrieve back all the lost and missing information in the O365 servers.

Export Office 365 to PST

It is an option to create an Outlook data file(.pst) and extract mailbox data and save it to file. It is a technique performed at the end-user level. It needs training of each employee in order to archive important data. It can be used as a backup strategy to backup some important conversation to use at a personal level on a local machine. But this option is not available for Outlook Web Application.

Backup Office 365 Mailboxes Automatically

The criteria for any large organization is to look for the best in the field of technology. They look for the most direct and straightforward solution that work to save time and efforts. One such top of the line product is the Office 365 Backup. It is a great addition to any industry that is currently using Microsoft cloud server environment. It uses the admin credentials to archive multiple mailboxes in one go. It can also be used to extract and save multiple email folders selectively as file in PST and EML format. The software is compatible with all the latest versions of Windows 10/8/8.1/7/XP or earlier ones. Following is a step-by-step guide for using this application:

Step 1: First, download and install the Export Office 365 Mailbox to PST tool and run it on the Windows PC. The home screen will look like the image below:

Step 2: Then, sign-in with personal login details and press the ‘Sign In’ button. Then, select the email folders and set a destination path.

Step 3: Then, to backup Office 365 mailboxes sign-in using admin credentials. Then, select the users and click the Export button.

Step 4: Finally, set the appropriate date and item filters and click the Start button.

Conclusion

There are lots of problems in a daily security of a business. Every day hackers come up with sophisticated technology to break the code and login into a secure network. It is only a matter of when and how. It cannot hurt to know different ways to back up Office 365 email data. They ensure future in case of any mishap. They are a guarantee that the business and workflow continue despite pitfalls and damage to data. It is only the best practice and highly recommended by any data migration expert. It is a professional way of handling multiple mailbox data. There is even an automated solution suggested which can manage even some of the lost or missing elements.