How to Export Lotus Notes Emails to Outlook by Manual Procedure

In today’s world most of the users of Lotus Notes are migrating towards Microsoft Outlook. Outlook is one of the most searched & installed email application by users. To access the previous database users need to convert Lotus Notes Email to Outlook which allows any type of users to continue with their previous database of Notes in MS Outlook. Let’s discuss the brief introduction of the source and destination platforms.

IBM Lotus Notes is an email client developed by IBM & it is called as desktop based. The latest version is IBM Notes 9 Social Edition. It helps to integrate multiple messaging, social collaboration and business application on one single platform. It is used as emailing, for calendar invite, web browsing and many more applications. It database storage is in a file with extension .nsf. NSF is abbreviated as Notes storage facility.

MS Outlook is also a desktop email client which is developed by Microsoft. It is a very popular email client widely used by individual and businesses. Especially used for emailing, it also contains the calendar, task manager, contact manager, journal, note taking and web browsing. The latest version is Microsoft Outlook 2016. Its database storage file is with extension .pst. PST is abbreviated as Personal Storage table.

Scenarios and reasons for Migrating Lotus Notes Email to Outlook

• If a person sends a file in .nsf extension to another person who does not have Lotus Notes installation in their machine & uses MS Outlook for emailing service. To access and read that received file, the receiver will have to export Lotus Notes email to Outlook.
• If there is an urgent requirement to access the NSF database file but IBM Notes provide the database access error and do not allow it to open. In that situation, the user can export Lotus Notes NSF file to outlook to easily access the database.
• If an organization is switching their emailing service platform from Lotus Notes to Outlook but have to retrieve all the previous data of Notes, in that case, Lotus Notes NSF to PST converter tool to continuing with previous data.
• IBM Lotus Notes needed high maintenance cost as compared to MS Outlook. So to deploying Outlook is more economical which is also one of the main reason to export Lotus Notes email to Outlook.
• Because of the greater complex interface of IBM Notes, the user should have the technical expertise to access it's all features. Outlook has simple GUI, no such technical knowledge is required.

Methods to Export Lotus Notes Email to Outlook PST?

1. Manual Solution

Firstly, the user will have to export Lotus Notes NSF file. To export it, read the following steps:

1. Start or run IBM Lotus Notes.
2. Browse and choose the NSF file from your system. Click on Open.
3. From the file option of the menu bar. Hit on Export option from the list.
4. In the Export dialog window, choose the destination location to save the resulted data. Choose the type of file either from Structured Text or Comma separated value.
5. Selecting comma separated value, a window will be displayed. Click Ok button.

In the next part for Lotus Notes to Outlook conversion process, the exported NSF database to CSV. This CSV file now needs to be imported into Outlook. To import CSV file into Outlook, follow the below given steps:

1. Run MS Outlook in your system.
2. In the file menu, click on Open button.
3. Click on Import option from the displayed list.
4. An Import and Export Wizard window will be popped up, choose Import from another program or file from the list. Click Next.
5. Select Comma separated value(windows), the format which is needed to import. Next.
6. Browse for CSV file which was created above. Click Next.
7. Select destination location where you want to save the imported data. Click on Next.
8. It may take few minutes to complete the process. Click Finish.
9. Now you can easily access Notes NSF file in MS Outlook.

Disadvantages of Manual method to Export Lotus Notes Email to Outlook

• Notes calendars are needed to import individually.
• Loss of data and may generates an error.
• More technical knowledge is required to perform.
• The process is little longer.

2. Export by Software

For fast and complete migration from Lotus Notes to Outlook so that all the above-discussed anomalies of manual procedure do not stay longer. There is multiple software available to export lotus notes email to Outlook PST format. One of the most trusted software is Export Notes. It provides the following features & more.

1. Export Lotus Notes to PST completely
2. Exports Notes emails along with attachments.
3. Migrate the encrypted Lotus Notes NSF file.
4. Preservers folder hierarchy and data integrity.
5. Facilitates data items filtration for selective conversion.
6. Break large PST file into multiple PST.
7. Supported by Lotus Notes 9, 8 and earlier versions
8. Supported by Outlook 2016, 2013, 2010, 2007 etc.

Know complete working of Export Notes Software:
https://www.systoolsgroup.com/export-notes/how-it-works.html

Conclusion

Discussed above the manual method and direct software to export Lotus Notes Email to Outlook. We also mentioned the possible reasons due to which users are migrating from Lotus Notes to Outlook. As we know MS Outlook is one of the most fast-growing emailing platforms, so this article is useful for the users who are finding a solution to migrate from Lotus Notes to Outlook.