Get Gmail Mailboxes to Office 365 Rapidly - Connect Gmail to O365

Migrating Google Apps Gmail to Office 365 Get Easily!

Gmail is one of the most used web-based email client by several users. But choosing a platform that suite businesses and large organizations, all users prefers Office 365 mailbox. Online productivity suite provided by Office 365 contains online as well as offline versions of MS Office applications like Skype for business, Exchange server etc. The inbuilt Office Suite comes with Office 365 and users who wish migrating Google Apps Gmail to Office 365 now can get their problem sorted up. The blog will be discussing an approach to import Gmail to Office 365.

How to Import Gmail to Office 365

Though users finds Gmail more simple & easy as compare to Office 365 but the reality is that availability of Office applications in has a great advantage that is why one of the reasons why companies are migrating from Google Apps to Office 365 and import Gmail to Office 365 has increased. The process of Migration involve taking the emails, contacts, and calendars using Internet Message Access Protocol (IMAP) from Google Apps to Office 365.

Steps for importing Gmail to O365

1. Verify that you own your domain 
If you wish to migrate your domain to Office 365, verify that you own the domain you used for Gmail account. Verification of domain is done while you set the office 365. Other option is to use company.onmicrosoft.com domain, included with Office 365 subscription instead of using own custom domain. In that case, you can add users & omit this task.
2. Add users to Office 365
You can add single or multiple users at a time. While adding users, you need to add licenses to them. Every user has to have a mailbox in Office 365 before migrating email to it. A license is also needed that includes Exchange Online plan to use the mailbox.
3. Create list of Gmail mailboxes to be Migrate
In this part, you create the migration file that includes a list of Gmail mailboxes to migrate to Office 365. The file will be created using Excel & it may contain up to 50,000 mailboxes with file size limit of 10 MB. Steps for creating file are to migrate Gmail to Office 365 are:

• Sign in to Google Admin Console using administrator username & password 
• Go to Users Tab after sign in & select each user to identify user’s email address
• Sign in to the Office 365 admin center and go to USERS >> Active users 
• Open MS Excel to create the file using Email address, username & password
• Enter the credentials of each mailbox you want to import from Gmail to Office 365 
• Email Address will contain the email address of Office 365 mailbox 
• Username contains sign-in name of the user’s Gmail mailbox 
• Password has the app password for the user’s Gmail mailbox 
• Save the file in CSV file format & Exit MS Excel

4. Make A More to Migrate Gmail to Office 365
For smooth migration, Office 365 needs to connect & communicate with Gmail, which can be done using a migration endpoint. Steps for creating migration endpoint are:

• Go to Exchange Admin Center (EAC) 
• In the EAC, Go to Recipients >> Migration >> More >> Migration Endpoints 
• Select New (+) to create migration endpoint & choose type as IMAP 
• Set IMAP Server to imap.gmail.com on the IMAP migration configuration page, without making changes in the default settings 
• Choose Next and after testing the connection to Gmail, enter migration end-point name on the Enter general information page. 
• Click to New to proceed the creation of migration endpoint. 

5. Import Gmail mailboxes to Office 365
In order to import multiple Gmail mailboxes to Office 365 at a time, we will use migration batch. Steps involved in creating migration batch & starting migration process are:

• In the Office 365 Admin Center, choose Admin >> Exchange 
• Select Recipients >> Migration in the Exchange Admin Center 
• Click on New(+) >> Migrate to Exchange Online 
• Select IMAP Migration >> Next 
• Click on Select the users page, choose Browse to add the migration file we created 
• The number of users will be listed after Office 365 validates the migration file & click on Next 
• Select the migration end point created on the Set the migration endpoint page & choose Next 
• Take the default values on the IMAP migration configuration page & choose Next 
• Enter the name of the migration batch on the Move configuration page & choose Next 
• On the Start the batch page, we will choose Browse to send a copy of migration reports to other users and choose automatically start the batch >> New. 
• The migration will start immediately with status Syncing 
• To verify the working of migration, Go to EAC and select Recipients >> Migration
• We need to check the mailbox and migration file used, if the task fails. 
• Last verification of successful mailbox migration to Office 365 can be done after login to Office 365 and check if the emails are present. 

6. Import Gmail Contacts to Office 365
To import contacts to Office 365, we can copy the Gmail contacts to Office 365 by exporting their contacts to CSV file and then importing that CSV file in Office 365. Steps are as follows:

• Login to the Gmail account 
• Go to Contacts of the Gmail 
• All the contacts will be listed 
• Click on More and select Export Contacts option 
• Select Outlook CSV option and click on Export 
• The exported file will be saved in CSV file 
• Login to Office 365 to import 
•  Go to People and click on Settings >> Import contacts 
• Choose the CSV file by browsing it and click on Next 
• Successfully imported Gmail Contacts to Office 365 

7. Import Gmail calendar to Office 365
Steps for importing Gmail to Office 365 for calendar are as follows:

• Sign-in to Gmail account 
• Search for Google calendar
• Go to Setting Menu and then settings again 
• Go to calendar and select Export calendar 
• Save the icalendar file containing calendar entries 
• Login to Outlook account & import the icalendar file using File >> Import >> choose import icalendar file 
• Choose the file created and click on Import 
• Import process begins and after completion, calendar entries are accessible to both Outlook and Outlook Web Access. 

Conclusion

The blog has been discussing about the import process of Gmail emails to Office 365 using IMAP. It further defines the method to import the Gmail calendar and contacts to Office 365. Users can refer the procedure explained in the blog for the migration process of Gmail to Office 365. And further for time saving if you have configured Gmail to Outlook, in this scenario you can import Outlook PST file to Office 365 directly.